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General Evaluator -
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Preparation is essential to ensure the General Evaluator's portion of the meeting runs smoothly and that fellow Toastmasters receive the most out of the evaluations.
About five days before the meeting, the General Evaluator contacts the Toastmaster of the Day, the Table Topics Master, and the members of the evaluation team. The General Evaluator discusses the particulars of the meeting (including any planned theme) with the Toastmaster. The Table Topics portion of the meeting is discussed with Table Topics Master. The General Evaluator inquires if either party is trying to improve. If so, the parties discuss areas that the General Evaluator should pay particular attention to.
The General Evaluator calls members of the evaluation team (Ah Counter, Grammarian, Timekeeper, and the Speech Evaluators) to remind them of their roles and to confirm meeting attendance.
Phone calls to each Speech Evaluator should address the following:
The General Evaluator meets with the Evaluators to ensure each has received the manual from their assigned speaker. If an Evaluator is absent, the General Evaluator coordinates with the Educational Vice President to find a replacement.
The general evaluation is a comprehensive evaluation of the meeting. To prepare for the general evaluation, the General Evaluator watches and listens carefully while taking notes.
Specific items to note include the following:
When called by the Toastmaster, the General Evaluator briefly describes the GE role and the purpose of speech evaluation. The General Evaluator then introduces each Speech Evaluator in turn. At the conclusion of the speech evaluations, the General Evaluator confirms with the Timekeeper that all Speech Evaluators were within time and invites the members to vote for the Best Evaluator.
As the votes are collected, the General Evaluator provides a 3-5 minutes general evaluation consisting of constructive feedback about the Toastmaster of the Day and the meeting in general, the Table Topics, and the evaluations. The General Evaluator does not comment on the prepared speeches.
Like a speech evaluation, the general evaluation should sandwich suggestions for improvement between commendations. At the conclusion of the general evaluation, the General Evaluator calls on the Grammarian and the Ah Counter for their reports and then returns control of the meeting to the Toastmaster of the Day.
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